Position Summary

The Grants Manager will provide administrative and technical guidance and support to the Lead Grants Manager and staff on the design of grant activities, guidelines, and regulations for the small grants’ mechanism. Also, this position supervises the Grants Officer(s) and Assistant(s).

Reporting & Supervision

The Grants Manager will report to the Leads Grants Manager.

Primary Responsibilities:


  • Coach and mentor Grants Officers/Assistants under her/his direct supervision
  • Review evaluator comments, scores, and co-creation guidance for expressions of interest (EOIs), ensuring they provide sufficient justification for accepting or rejecting each applicant
  • Formally accept or reject EOIs assigned to their portfolio in the Trade Hub’s grants management system, SMART
  • Register applicants with accepted EOIs in SMART and ensure they have access to the correct full application templates
  • Serve as lead point of contact for applicants on due diligence and grants process during pre-award stage
  • Coordinate with monitoring, evaluation, and learning (MEL) and public private partnerships (PPP) staff to schedule and facilitate co-creation meetings with shortlisted applicants
  • Conduct final review of applicant budgets with input from Grants Officers/Assistants; support PPP with final budget negotiations
  • Prepare grant negotiation memos with input from Grants Officers/Assistants and submit to Lead Grants Manager for review
  • Validate due diligence reviews conducted by Grants Officers/Assistants in SMART
  • Conduct final review of pre-award assessment prepared by Grants Officer/Assistant
  • Facilitate grant kickoff meetings with support and input from MEL and PPP


  • Closely monitor assigned grants to ensure timely processing of payments, track budget over-/under-spends, and identify any amendment needs
  • Resolve implementation challenges with Lead Grants Manager as needed
  • Coach and mentor Grants Officers/Assistants under her/his direct supervision
  • Draft amendments and submit to Lead Grants Manager for final review

Grant Close-Out

  • Conduct final review of grant closeout checklist and associated grant documentation prior to submitting grant closeout request to the Grants Director
  • Validate activity completion with PPP and MEL staff before initiating the grant close-out process
  • Supervise, coach, and mentor Grants Officers through grant closeout process

Required Skills & Qualifications:

  • Bachelor’s degree in management, financial analysis or accounting desirable; Master’s degree preferred.
  • Must have 6 +years of general work experience and 4+ years of specific experience with sub-grants management, preferably in West Africa working in international development.
  • Solid understanding of USAID regulations and procedures pertaining to grants management, and ability to interpret and explain USAID regulations;
  • Strong understanding of 2 CFR 200, ADS 302 and 303;
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects;
  • Ability to analyze cost proposals and prepare reports and recommendations on whether or not applicants should be funded;
  • Ability to analyze budget line items for compliance with budget guidelines;
  • Proven records maintenance and database management skills;
  • Understanding of cost-share and/or leveraging preferred; and
  • Speaking, writing and reading fluency in English is required.

How to Apply

Interested candidates should send their CVs to recruit@westafricatih.com on or before 2nd May 2022 either in PDF or word format as one document.

Local candidates are strongly encouraged to apply. Only finalists will be contacted.  No phone calls, please.

Creative Associates International Inc. is an Equal Opportunity Employer: Disability/Veteran.