The Finance Manager will assist the Director Finance in developing and managing the project’s financial systems. He will work under the supervision of the Director Finance and will support her in all matters related to financial management, financial reporting, subcontracting. He will also assist Director Finance in ensuring sufficient funds are available for effective and efficient implementation of project activities and support programs. Specific areas of responsibility include financial report preparation, review and submission to headquarters and cash flow management.
Specific duties and responsibilities include but are not limited to:
- Preparing accurate and timely financial reports in line with USAID and Creative’s financial regulations
- Providing and interpreting financial information from Microsoft Dynamics SL and other project source documents
- Developing external relationships with appropriate contacts, e.g. bankers and statutory organizations such as the Inland Revenue, NSITF, NHF and pension officials.
- Supervising Finance Officers, mentoring and coaching colleagues on policies, procedures, financial regulations etc.
- Keeping abreast of changes in financial regulations and legislations and communicating implications to management as needed
- Review Grantee budget upon request from the POC and provide feedback.
- Maintaining collaborative professional relationships with managerial staff and colleagues in other departments (particularly Grants and Procurement) to support activity clearance, implementation and overall program delivery
- Ensuring appropriate accounting control and procedures in all financial operations
- Monitoring of cash advances and prepare advance account reconciliations
- Monitoring cash balances on dynamics and bank, ensuring that drawdowns from USD to Naira account are done timely as soon as a confirmed exchange rate is received from the bank
- Reviewing local expense reports to ensure accuracy and compliance with USAID and Creative’s financial practice before reimbursement
- Coordinating with program and administrative staff to ensure that transactions are properly planned, recorded and coded
- Prepare payroll, send pay slips and make all statutory deductions to the relevant authorities for Nigeria and work closely with the regional payroll firms and ensure that salary advance and liquidation are processed on time.
- Coordinate with the bank for information regarding exchange rate, bank balances, wire transfer etc.
- Ensure staff have good understanding of policies and procedures and that knowledge is reflected in the day-to-day financial transactions – avail staff with all relevant policies and procedures, provide on job trainings, as necessary provide feedbacks on irregularities, etc.…
- Ensure that the project meets all USAID contractual requirements and ensure compliance with USAID policies and regulations.
- Manage financial systems, files, and maintain Creative’s online accounting system
- Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements.
- Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies.
- Track the transfer of funds between headquarters and the field office and manage accounting and finance records of in-country expenses, including developing tracking and monitoring all financial project activities, and maintaining current project expense data.
- Facilitate the monthly field expense reports and report monthly expenses to HQ Offices.
- Review and approve the financial close-out of program activities, and verify documentation and information is complete.
- Other duties as assigned.
Required Skills & Qualifications
- Bachelor’s degree in management, financial analysis or accounting desirable; Master’s degree preferred.
- Must have 6 +years of general work experience and 4+ years of specific experience with sub-grants management, preferably in West Africa working in international development.
- Experience with computerized accounting essential.
- Familiar with all MS Office applications.
- English in reading, writing and speaking
- U. S government (USAID preferred) administrative compliance experience
- Exposure working with international operations
- Ability to work with and achieve results with a diverse group of personnel located in many countries
- Strong organizational and managerial skills.
How to Apply
Interested candidates should send their CVs to email@example.com on or before 26th April 2022 either in PDF or word format as one document.
Local candidates are strongly encouraged to apply. Only finalists will be contacted. No phone calls, please.